Submit Stallholder Booking Form

Thank you for booking a stand. We are excited to be welcoming you along!

Please complete the information requested and submit electronically the documentation required.

Thank you so much for your cooperation :)

Which Event *

Which dates booked *

06/06/21 - Affa Fine

04/07/21 - Affa Fine

17/07/21 - Royal Deeside Motor Show

18/07/21 - Royal Deeside Motor Show

05/09/21 - Affa Fine

11/09/21 - Scottish Self-Build

03/10/21 - Affa Fine

07/11/21 - Affa Fine

05/12/21 - Affa Fine

Please tick which dates you have booked

Business Name *

Your Name *

Telephone Number *

Enter your Email Address *

Summary of Stand Set Up:

Please tell us about your plans for your space *

If you are intending to erect any structures at height, i.e. gazebo, shell scheme, please provide description of your stand build. If you intend to use a non-standard structure, electric, water, gas and the like, please provide further information in the space provided. We may need further information depending on your declaration here.

Stand Length *

Stand Width *

Main contact on the day *

Number of staff on stand attending *

Set up date & time *

Upload Images

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Please upload here. Upload any images of what you're intending to bring. Allowed file types are .jpg, .jpeg, .png, .gif, .pdf, .doc and .zip

Any other set up notes for organisers

Special Requests

Documentation Checks

Upload Public Liability Insurance Certificate *

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Please upload here. All spaceholders will be required to hold current public liability insurance, with cover against claims of up to £1million by third parties occasioned by negligence on the part of stallholder (food and drink stallholders are required to have minimum £2million). Your certification should also be made available for inspection at any time during the Event. Allowed file types are .jpg, .jpeg, .png, .gif, .pdf, .doc and .zip

Upload Risk Assessment *

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Please upload here. If you intend to erect a non-standard stand (e.g. custom build, greater than 3m in height), using gas, electric, water or anything that could cause a danger to the public and other stallholders, please upload information here and complete a risk assessment (you can download our standard risk assessment format at this link: https://etiom.co.uk/images/RA_Template.pdf) Your certification should also be made available for inspection at any time during the Event. Allowed file types are .jpg, .jpeg, .png, .gif, .pdf, .doc and .zip

Will you be using power/generator on site? *

Upload PAT Certification

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Please upload here. All spaceholders will be required to hold current portable applicable testing (PAT) certification for any electrical appliances. Your certification should also be made available for inspection at any time during the Event. Allowed file types are .jpg, .jpeg, .png, .gif, .pdf, .doc and .zip

Will you be using gas on site? *

Upload Gas Safety Certification

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Please upload here. All spaceholders will be required to hold current gas safety certification for any gas appliances. Your certification should also be made available for inspection at any time during the Event. Allowed file types are .jpg, .jpeg, .png, .gif, .pdf, .doc and .zip

Do you agree to implement a non-smoking policy in the vicinity of your stall? *

Will you be selling food and/or drink items? If so, please complete the next section. If not, skip the next section.

Food and Drink Stall Holders ONLY

This is guidance and requirements specifically for food and/or drink stallholders

Will you be selling or giving away food items? *

Any food preparation stalls/units shall comply in full with the provisions of the Food Hygiene (Scotland) Regulations 2006 which includes all food standards compliance certification.

If you are selling food and/or drink items (anything consumable, even the likes of pills, potions, herbal remedies etc.), confirm that you are registered with your Local Authority Environmental Health *

Confirmed

This is a condition of booking and a requirement of the local authority.

Upload PASS Food Hygiene Certification (and any other relevant certifications required at time submission) to satisfy the Food Hygiene (Scotland) Regulations 2006 regulations (if applicable) *

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Please upload here. Any food preparation stalls/units shall comply in full with the provisions of the Food Hygiene (Scotland) Regulations 2006 which includes all food standards compliance certification. Please upload here. Your certification should also be placed visibly at all times during the Event. Allowed file types are .jpg, .jpeg, .png, .gif, .pdf, .doc and .zip. .(use zip file to upload multiple files)

Will you be doing live cooking? *

Upload Live Cooking Permit (if applicable)

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Please upload here. Your certification should also be made available for inspection at any time during the Event. Allowed file types are .jpg, .jpeg, .png, .gif, .pdf, .doc and .zip. .(use zip file to upload multiple files)

Will you be selling or giving away alcohol? *

All vendors selling alcoholic drinks and/or giving away alcoholic samples shall be in possession of a valid occasional drinks licence.

Upload Occasional Drinks License (if applicable)

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Please upload here. All vendors selling alcoholic drinks and/or giving away alcoholic samples shall be in possession of a valid occasional drinks licence. Please upload here. Your certification should also be placed visibly at all times during the Event. Allowed file types are .jpg, .jpeg, .png, .gif, .pdf, .doc and .zip

Will you operating a Fairground Attraction? If so, please complete the next section. If not, skip the next section.

Fairground Attractions ONLY

This is guidance and requirements specifically for fairground attractions

Do you require an Amusement Device Inspection Procedures Scheme (ADIPS) *

Upload Amusement Device Inspection Procedures Scheme (ADIPS) (if applicable)

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Please upload here. Your certification should also be made available for inspection at any time during the Event. Allowed file types are .jpg, .jpeg, .png, .gif, .pdf, .doc and .zip

Thank you completing this information. We will be in touch if we need any further information. Should you have any queries, please give us a call on Aberdeen 01224 507222 or email us on events@etiom.co.uk

Terms of Use *

By submitting this information, you agree to Etiom Limited (operators of the Events) storing this information and using it solely for the purposes of managing the Events. You also agree to Etiom Limited producing this information in the event of a request from any Authorities (e.g. Licensing, Local Council, Landlord, emergency services and such like.) Lastly, you agree that you have answered these questions truthfully.